PUBLIC BUILDING COMMITTEE
January 9, 2012
Chairman Ostop called the meeting to order at 7:00 p.m. in Room 103 in Simsbury
Town Hall.
Present: Cortes, Derr, Dragulski, Kelly, Laureno, Ostop, Patrina, Salvatore
Absent: no one
Guests: Sawitzke, Hopper
1. Minutes – December 12, 2011
Mr. Laureno moved, Mr. Cortes seconded and the motion carried unanimously to accept the minutes with the notation that there was announced a Public Audience but there was no one present.
Public Audience – Mr. Zaylor inquired re the status of pursuing potential sites for a Senior Center and was informed that the tour scheduled in December had to be cancelled. Mr. Zaylor reiterated his concern that Eno Memorial Hall is no longer appropriate and wished to advocate for ongoing pressure to address a new center.
2. Latimer Lane Roof Replacement
Mr. Sawitzke submitted a Completion Report. The report states that the work is complete and a Certificate of Completion issued, but the project should not be closed by the PBC until completion of the eligible ineligible items’ summary for the State which may take another month or two.
3. Eno Memorial Hall Needs Assessment/Senior Center
Mr. Sawitzke stated that he feels that the target is to get a recommendation back to the BOS as to whether the Senior Center should stay at Eno with an addition and or renovations or should be moved to another site. He reiterated that at the last meeting the potential sites identified were at the Stratton Brook/Bushy Hill property, a site on Iron Horse Boulevard, an addition to the Performing Arts Center and property near the Water Pollution Control Authority.
Mr. Sawitzke said that he will prepare information on the pros and cons of the sites. Mr. Sawitzke recommended to get the architect back on board as his contract states that he will look at up to three additional sites. Chairman Ostop stated that he feels the Committee needs to determine specific issues desired for
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a Senior Center as that might have an influence on the sites under consideration.
Mr. Sawitzke will reschedule a bus tour to Senior Centers in Agawam, Enfield, Glastonbury and Lebanon and will plan for photographs of the facilities to show to those unable to attend.
4. Simsbury Farms Main Building
Mr. Sawitzke reported that one of the significant milestones, bringing the two additional team rooms on line in time for the holiday tournament, had been met.
The asbestos areas previously reported have all been successfully tested, removed and clearance done. Mr. Sawitzke and Mr. Hopper gave a complete report on all aspects of the project. Mr. Hopper reported that the demolition on the main building is almost complete. Mr. Hopper reported that both he and
Mr. Sawitzke feel the project “is moving along pretty good”. Millennium has not yet submitted the updated schedule requested on Jan. 3rd. Mr. Sawitzke stated that Millennium is about two weeks behind schedule. Mr. Hopper stated that there is no ongoing project work now that will interrupt the hockey rink program. Mr. Sawitzke stated that he is very pleased with the contractor.
Ms. Patrina moved, Mr. Derr seconded, to approve for payment Invoice
No: 0018535, dated January 6, 2012, from Fletcher Thompson for the amount of $4,819.42 for Professional services for the period from December 1, 2011 to
December 31, 2011. The motion carried unanimously.
Mr. Derr moved, Ms. Patrina seconded, to approve for payment Application No: 1 for the Period To: December 31, 2011, from Millennium Builders, Inc. for the amount of $167,959.30. The motion carried unanimously.
Mr. Sawitzke submitted his Simsbury Farms Renovations & Addition Project, Monthly Cost Control Report No. 2. There was discussion on the budget and Chairman Ostop requested that the approved changes, with numbers, be included in the reports.
5. Old Business
Chairman Ostop reported receipt of a thank you letter from Hartford Hospital for
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the donation given to the Helen and Harry Gray Cancer Center in memory of
Alice Rowland.
6. New Business
Chairman Ostop noted that the distributed 2012 meeting list shows that the meetings continue to be scheduled at 7:00 p.m. on the second Monday of the month with two notable day and room changes for October and November. He stated that the BOE has requested to be able to use their conference room should they have special meetings that conflict with scheduled PBC meetings.
There are three PBC positions open for appointment/reappointment. They are Ostop, Derr and the vacancy of Alice Rowland.
7. Adjourn
The meeting was adjourned at 7:35 p.m. on a motion by Mr. Laureno, a second by Mr. Kelly and a unanimously favorable vote.
Mary Lou Patrina, secretary
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